Meeting Minutes 2016-06-08
STICKLEPATH PARISH COUNCIL
Minutes of the Meeting of the Parish Council held on 8 June 2016 at 7.30 pm in Sticklepath Village Hall.
Cllr Derek Moore (Chair), Cllr Alison Cruse, Cllr Emma Bell, Cllr Tania Murrell, Cllr Pam Matthews,
Lois Rowlands (Clerk)
Members of the general public – Mr Mark Tansley
433/2 Co-Option of New Councillor
To be discussed at the end of the meeting.
433/3 Approval of Minutes held 4 May 2016.
The minutes were approved and signed by the Chair as an accurate record.
433/4 Declaration of Interests
433/5 Actions from last meeting
- Queen’s 90th Birthday Celebrations – Cllr Matthews informed the Council that arrangements were in hand for the tea party on Sunday 12 June from 3pm-5pm. Anyone able to help should be at the hall for 2pm to help set up. There will be a raffle for the defibrillator. Discussions took place as to whether the Parish Council should fund the tea party – the main cost would be tea, coffee, milk, wine and juice (although sufficient tea and coffee left from APM and village day to cover the event). Cllr Moore proposed that it should and this was seconded by Cllr Bell. Resolved to pay these expenses.
- Village Gateway Sign – Cllr Matthews asked for this item to be brought forward to July’s meeting so that she could make further enquiries. ACTION: CLERK
- Website – Clerk advised training went well and she is uploading minutes and agendas. The Transparency Code information will soon be uploaded.
- Sticklepath Newsletter – Cllr Moore had circulated a list of the items he considered should be in the newsletter. Discussion took place around these and who would action which report. Cllr Cruse to prepare report on defibrillator, Cllr Bell to prepare report on playing field/pavilion and to promote the Village Day. Cllr Murrell to forward the details which went in the Beacon. Clerk to email contact list of Councillors to Cllr Moore and investigate cheapest source for printing 200 copies. All to be with Cllr Moore by 15 June. ACTION: CLLRS CRUSE, MURRELL, BELL AND CLERK
- Dog bins – Cllr Moore had met with a representative from Finch Foundry. They were unable to purchase a larger dog bin so have purchased one the same size as is already there. This is being given to the Council in exchange for hydrosnakes and sacks. Discussion took place about how to deal with the overflowing dog bin on Foundry field which seems to be overflowing due to it being used for rubbish in addition to dog mess. National Trust now have a policy for all its visitors to take their own rubbish home and so they no longer provide rubbish bins. All agreed to still position new dog bin near to Surgery Cottage on a trial basis to see if this alleviates the problem with the bin at Finch Foundry.
- Sticklepath 2025 – copies have been going out from the shop but few have been completed and returned. It has been promoted in The Beacon but we are still waiting for it to be uploaded to the website in an interactive format. Cllr Bell confirmed she had been chasing the village website administrator. It will be promoted in the village newsletter and all agreed that posters will go up on telegraph poles at the same time to hopefully remind people to return them.
Clerk advised no applications or notifications had been received.
433/7 Matters arising
- DAAT night landing helipads – Councillors had all seen the circular from DAAT. It was resolved to approach DAAT for them to visit the village for an initial site visit. Cllr Bell to meet them, Clerk to arrange appointment. Clerk to also discuss what action, if any, South Zeal Recreation Ground are taking. ACTION: CLERK AND CLLR BELL
- Request for donations by Chagford Cricket Club – Councillors all agreed that our spending on donations had already been set for the year and we are not in a position to fund their request. ACTION: CLERK
- TAP application for footpath leaflet – As the parish has already received a TAP grant for a walks leaflet it was felt that we are not in a position to be a joint applicant in this case. Cllrs happy to support South Tawton in their application. Also suggest that they might join with Belstone Parish. ACTION: CLERK to respond to South Tawton Parish Council
- Local Council Administration Book – resolved to order this at a cost of £74.45.
- Methodist Chapel – the new owner is proceeding with renovation of the Chapel. Whilst the Parish Council is not in a position to assist him financially with those works the Councillors were all in agreement that the Council would support him in the restoration of the chapel and for any application for funding he made to various organisations. Brief discussion took place about his building close to the leat. It was agreed that this was not a Parish Council matter. His application had gone through the due planning process and any concerns regarding the leat would have been dealt with by DNP. Resolved to write to him confirming PC support of the restoration and grant applications. ACTION: CLERK
- Playing field pavilion – Cllr Bell reported that following recent funding having been received, the work on the pavilion can now be started. The manufacturers of the timber frame require 1/3 of the cost upfront which amounts to £5,720. Clerk advised we would need an Extraordinary Meeting to approve this, and other, payments as they did not feature on this meeting’s agenda. The Chair called an Extraordinary Meeting for a week’s time. Cllr Bell to bring all written estimates with her so these can be approved at the meeting for future payment. The work is due to start in the first week of August and she will give advance warning to neighbouring residents. ACTION: CLLR BELL
- Balances and budgetary figures were tabled and up to date accounts presented.
- It was resolved to approve the Annual Governance Statement which was completed by the Clerk and signed by the Clerk and the Chair.
- It was resolved to approve the Accounting Statement and this was signed by the Responsible Financial Officer and the Chair. The Clerk advised that the forms would be sent off for external audit and the inspection period for the accounts would commence on 17 June.
- The Clerk confirmed she had received confirmation from Devon Communities Together that the surplus flood resilience funds could be spent on storage, high-viz jackets and spare hydrosnakes and sacks. Cllr Murrell advised that the manufacturer of the hydrosnakes had offered to come to give the community free training on how to use them. He is based some distance away and Cllrs agreed not to pursue this at present. If residents are unsure of their use, there are very helpful videos on youtube.
- The following payments were approved:
Mrs L Rowlands Salary (June) £130.90
Mrs L Rowlands Stationery and stamps £ 15.25
Mrs L Rowlands Printing APM minutes and accounts £ 17.20
Mrs L Rowlands Refreshments for APM £ 7.72
433/9 CORRESPONDENCE RECEIVED
The Clerk made available to Councillors the paper correspondence she had received.
433/10 CO-OPTION OF COUNCILLOR
At the end of the meeting Cllr Cruse proposed Mark Tansley to be co-opted as Councillor. This was seconded by Cllr Matthews and unanimously agreed by the remaining Councillors. Cllr Tansley signed his Declaration of Acceptance of Office.
DATE OF NEXT MEETING – Wednesday 15 June 2016 at 7pm to discuss grass cutting and finance for pavilion
Meeting closed: 9.30pm