Meeting Minutes 2015-11-25
Present: Cllr Pam Matthews, Cllr Alison Cruse, Cllr Emma Bell, Cllr Val Loader, Cllr Tania Murrell, Cllr Derek Moore
In attendance: Sam Hood (Clerk), Lois Rowlands, Members of the general public
428/0 Apologies Cllr P Davies
428/1 Declaration of Interests
Cllr D Moore declared a pecuniary interest in item 7.2
Cllr P Matthews declared a personal interest in item 7.1
Cllr T Murrell declared a personal interest in item 7.1
428/2 Approval of the minutes held on 23rd September 2015
Minutes were approved and signed as a correct record.
The Chair decided to consider planning items at beginning of the meeting
Cllr Moore left the room
0589/15 Change of use of land from agricultural to domestic curtilage for provision of off road parking at Bridge House, Sticklepath
Council agreed unanimously to approve application as it was an improvement on the current situation
Cllr Moore returned to the room
Cllr P Matthews and Cllr Murrell left the room
0582/15 Single storey rear extension at Cranham, 11 Oaktree Park, Sticklepath
Council agreed unanimously to approve application
Cllr P Matthews and Cllr Murrell returned to the room
428/4 Action from the last meeting
I. Dog fouling
It was reported that there continues to be a slight improvement to the situation. Cllr Davies has produced laminated posters. Cllr Moore will position in appropriate areas. Cllr Moore reported that a concern had been raised by a member of public regarding the bin behind Finch Foundry not being emptied. WDBC contacted and the bin was emptied two days later ACTION CLLR MOORE
The Clerk informed council that she had received a response from South Tawton; they had not received confirmation of a TAP application for a village defibrillator. A defibrillator was discussed and it was agreed that Cllr Cruse would explore the options for funding a unit in Sticklepath ACTION CLLR CRUSE
It was resolved to adopt Freedom of information, Financial Regulations and Complaints Procedure to be reviewed annually.
IV. Ladywell pipe
The Chair had attended a recent highway surgery to discuss the issue of the blocked pipe at Ladywell. It has transpired that the Highway Department had put in a rodding eye in the past and restored the flow of water Martin Stoddart (Highway Department) would be contacted to see if he had further information as to its position. It was agreed that the Chair would continue to follow this up ACTION CHAIR
V. Ladywell, general improvement
The Chair expressed an intention to organise a small group of volunteers to consider ways of improving this area of the village. It was agreed that this should be placed on agenda for March 2016 ACTION CLERK
VI. Data protection
Clerk informed council that she had not registered with information commissioner.
VII. Road warden scheme
The Chair informed council she had spoken to Highway Department at the recent Highway Surgery. She was informed that the road warden scheme was designed for larger parishes that wished to take greater control. It was not mandatory and the highway department would continue to offer a service to smaller parishes.
VIII. Transparency Code.
Cllr Murrell outlined the decision for council to make to ensure that the council works towards compliance for the transparency code. The council could upgrade the current village website to facilitate the needs of the council with a cost of approximately £350.00 – £400.00 or create a new website for the council with a cost of £1,000. There is funding available from NALC for small councils to accommodate the new transparency code. Following a discussion around the current and future needs of the council it was resolved to upgrade the current website. Cllr Murrell will make an application for funding from NALC. It was agreed that this should include training costs to ensure members of the Council and Clerk can access and manage the website. ACTION CLLR MURRELL
428/5 Matters arising
I. Village works day
It was agreed Village works day should be on January 24th 2016. Meeting at 10.00 am at STOC shed Finch Foundry and 10.15 at Sticklepath Moor.
II. Clerk’s resignation and update
The Council accepted the clerk’s letter of resignation and formally proposed a vote of thanks for the service she has put in. The council welcomed the newly appointed clerk Lois Rowlands her contract commencing on 25th November 2015.
The Chair also took the opportunity to express the Councils condolences to the family of Ann Bowden who sadly passed away recently. The Chair wished to recognise the great contribution Ann had made to the Council, becoming the first Chair of the newly formed Sticklepath Parish in the 1980’s and for her work in the community as a whole.
I. Balances and Budgetary figures were tabled
II. The following payments were approved
Mrs S Hood Salary 2 months £200.00
West Devon Borough Council Bin emptying & seat hire £34.54
Cllr P Matthews Printing of newsletter £16.50
Royal British Legion Wreath £25.00
It was agreed to consider the request for donations in the New Year with the exception of payment for Remembrance wreath. It was resolved to make a donation for the remembrance wreath of £25.00
Council went in to Part 2
The council discussed the budget as presented by the Clerk
The Council came out of part 2 business
The Correspondence was made available to Council
Date of next meeting – 6th January 2016
Meeting ended at 21.45